Policy and Procedures Parent Policy

Calender and Times

Our schools follow the Gauteng Department of Education 4 term calendar. Children are to be dropped off by 8:00. A late arrival causes a child to miss part of the work cycle and is also extremely disruptive for the class. If your child is late, please do not chat to the teacher/assistants as they are busy with the children. If somebody else is collecting your child, please notify us in advance as we will not release your child until we have made contact with a parent

Late Pick Up Policy

After the school’s posted closing time, there will be a late fee of R100. This will be billed to your account. Unless there is a case of an emergency, which the school is notified about.


Please notify the school before 8:30 if your child is unable to attend school.    A sick child or a child showing signs of illness may not be brought to school until he/she has fully recovered. Should your child be on any medication such as antibiotics, please keep him/ her at home. Should your child be absent due to a contagious or infectious illness, please notify the school immediately.

The children are taught to wash their hands after: using the bathroom, wiping their nose and before eating. This helps prevent the spread of communicable diseases to other children and staff. Symptoms requiring removal of child from school:

  • Fever: Fever is defined as having a temperature of 37,8 degrees Celsius or higher taken under the arm (a child needs to be fever free for a minimum of 24 hours before returning to school, that means the child is fever free without the aid of fever reducing substance-eg Panado.)
  • Fever & sore throat, rash, vomiting, diarrhea, earache, irritability, or confusion.
  • Diarrhea: runny, watery, bloody stools, or 2 or more loose stools within last 4 hours.
  • Vomiting: 2 or more times in a 24 hour period. Note: please do not bring your child if they have vomited in the night.
  • Breathing trouble, sore throat, swollen glands, loss of voice, hacking or continuous coughing.
  • Runny nose (other than clear), draining eyes or ears.
  • Frequent scratching of body or scalp, lice, rash, or any other spots that resemble childhood diseases, including ringworm.
  • Child is irritable, continuously crying, or requires more attention than we can provide without hurting the health, safety or well-being of the other children in our care.

Note: If you are not sure whether or not it is okay to bring your child, please call ahead to ask us. We may require a doctor’s decision as to whether or not the child is contagious. We appreciate you cooperation in this matter.

Before any medication can be administered to your child, a medical administration form must be completed and signed by a parent or guardian. The medication must be labelled with clear instructions.

Emergency Medical Care and Injury
There is always a qualified first aider on our staff complement.

A teacher will compassionately treat a child’s minor injury. An Accident report form will be completed by the childs teacher should an accident occur. The parent will be required to sign the Accident form .Should an injury of a serious nature occur parents will be notified immediately according to contact details supplied. Appropriate first aid will be administered. Should staff feel the need for immediate treatment the parents will be notified to transport their child to a suitable medical facility. If neither parent can be reached, the emergency contact listed will be notified .Staff will call the nearest hospital if immediate and urgent medical attention is needed. The medical indemnity form allows the school to seek emergency medical treatment for your child.


Littlehill will be providing nutritious meals for those children choosing the meal option. Please advise management if your child has allergies or specific dietary requirements. All food catered is halaal. 

Snack Time

Please provide your child with a healthy snack and Label his/her lunch box and juice bottle. No sweets, chocolates or fizzy drinks allowed.

Ideas for your child’s lunchbox:sticks of carrot, celery,cucumber, Fresh fruit (chopped), Dried fruit ( raisins, peaches, mango ),Little sausages, slices of biltong, sticks of cheese, boiled eggs, Muesli/seed bars, Sandwiches. The school takes no responsibility for lost juice bottles and lunchboxes and the children are encouraged to look after their belongings.

Reports / Communication

Term1, Term 2 and Term 3 – Oral / Written Feedback

Term 4 – Written Report

We believe that communication is essential and encourage every family to speak with their child’s teacher whenever a problem arises, or something occurs in the child’s life that may be significant. If parents feel matters are not resolved to their satisfaction they are encouraged to email the principal directly with their concerns and she will take the necessary steps. Littlehill Montessori has a strong focus on maintaining regular communication with our parents. Updates sent to you every second week regarding your child’s unique progress. Monthly newsletters are sent out with a wrap up of the month and what lies n store for next month. Our WhatsApp group is your open line of communication to staff and other parents. This is your open line of communication to staff and other parents. Please note teachers will not be able to respond during teaching time from 8:00 to 12:30 and after 19:30 in the evening. They will however make every effort to respond when the opportunity arises. In an emergency you may call the school number directly.

Littlehill Montessori’s Facebook page has general updates and information of school activities and events and is not meant to be used as a line of communication.

We have a record keeping file which keeps an up to date record of all activities your child is working with both in and outdoors. Should you wish to look at your child’s records please feel free to schedule an appointment to discuss your child’s progress.


Children should be dressed in clothing that they can put on and remove easily. This encourages independence and minimizes toilet accidents. The school will not be held responsible for clothes that become torn, misplaced or soiled, and encourage parents to dress your child in clothes that allow for them to paint, play and take full advantage of their school environment.

Please mark all clothing items and shoes clearly. A spare set of clothing for emergencies must be kept in your child’s school bag. If your child is not toilet trained, please ensure you supply sufficient nappies and baby wipes in your child’s bag daily. Please supply a sunhat for your child as well as sunscreen which will be kept at school.

Birthday Rings

These are celebration days and we would like to make it extra special for your child. We have a special birthday ring for your child that we would love you to attend. On the day of your child’s birthday, you are asked to bring a cake or some cupcakes. The birthday ring will begin at 10:30am. Please could you bring photographs of your child from each year of his/her life for our birthday ring. On the day of your child’s birthday ring you may donate a book for our book corner. This book will be inscribed with your child’s name and will be presented at the birthday ring.

  • Please note that all food items need to be approved by the class teacher to ensure dietary requirements are followed and children with allergies are kept safe
  • We appreciate your co-operation in this regard

No toys are allowed at school, this is a distraction to the children and causes strife amongst them except for show and tell or by the instruction of the teacher

Vital Information

Please keep us informed of any change of address, telephone numbers and change of legal guardianship.

Weekly Activities

Monday —Newsday
Children are given an opportunity to share their weekend news with their peers.

Tuesday- Book Basket
Books are brought to school to be shared and read with friends.

Wednesday-Baker’s Day
We have Baker’s day every Wednesday. Each child has a turn to be the “Bakersman” and is asked to bring eats for his/her class. This can be any baked goodies or healthy foodstuff options. The child wears a baker’s hat and sells his/her eats in exchange for ‘coins’. This is a wonderful time for a parent and child to work together in the kitchen and make something special for the class. You will be notified when your child is the “Bakersman.”

Thursday -Show and tell
Children have a turn to bring in a toy (toddlers) or something they have made (preschoolers) and speak about it to their classmates.

Friday- Art projects/ Food craft
Waste Materials. Please help us with any of the following waste materials for our art activities: Paper, cardboard, bubble wrap, buttons, ribbon, material, lace, wool, pipe cleaners, foam chips, ice cream containers, yogurt cups, crepe paper and confetti.


Notices, children’s artwork, newsletters, invoices, receipts, birthday invitations and other items will be emailed to you. 


Ground Rules

We believe in keeping rules as simple as possible

  • Everything has a place and must be in its place
  • No one may harm anyone or anything
  • No one may disturb anyone who is working

Our policy is to encourage Self control and independence in our children. We use redirection and daily encouragement. Consistency is the key to teaching self control .Discipline varies depending on the age of the child and we practice positive discipline methods.

What is Positive Discipline ?

Positive discipline is about helping children to learn positive values and develop social skills for life. Don’t confuse positive discipline with letting children do whatever they want. Positive discipline involves the teacher approaching situations in a warm, kind and respectful way applying fair, firm boundaries and relevant, reasonable consequences.

Policy on Dismissal

Littlehill Montessori has designated reasons children can be dismissed. Dismissal will occur when:

  • Non-payment of fees second notice. Re- admission when paid in full.
  • Verbal abuse from parent or a child (4 yrs and up) towards staff.

The school reserves the right to dismiss a child for any other reason not specifically stated above, particularly when parents and/or children deliberately, intentionally and/or repeatedly fail to adhere to the school’s policies and procedures.

Fee Conditions and Payments

Fees will be paid over the first 12 months of the academic year. School fees are to be payable in advance by the first day of each month. A terms written notice (three month’s) or a full terms fees in lieu of notice is required if you wish to withdraw your child from the school. Fees are payable as usual during a child’s absence owing to illness, holiday arrangements and when the Pre-School closes for Pre-School holidays.

Littlehill Montessori has tried to make payment options as convenient as possible. We accept monthly tuition payments by EFT.

In the event that any child is withdrawn from the school during the final term (namely, if notice is given of the child’s withdrawal any time from September), fees in respect of that child will be payable up to and including December. No pro rata fee structure shall be applicable, and where a child is withdrawn from the school during the final term of any year, fees for the entire term shall be payable, which strictly includes fees for the month of December, due to the operational requirements of the school.

Where notice is given during the course of any month, as opposed to the first business day of the month, such notice shall be deemed to have been given on the first day of the following month.

A maximum of 10% discount is offered per child


An annual non refundable stationary and admin fee will need to be paid to secure placement.

Before your child starts the following must be handed to the pre-school
  • Non refundable stationery and admin fee
  • An original completed and signed copy of the Pre-School’s Enrolment Form emailed to (Relevant Email Address)
  • A copy of your child’s birth certificate and immunization records.
  • Your child’s assessment reports. (If any)
  • A Copy of Medical Aid Details Both Parent’s ID/Passport.

The Pre-School reserves the right to change anything in this document should the need arise. Right of admission is reserved.

I have read and understood the schools policies and procedures and agree to abide by them.

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